MINUTES OF THE WEST NORWALK ASSOCIATION
August 4, 2014
Board Members present were: Gay Mac Leod, Linda Forcellina, Ken D’Arinzo Galen Wells, Anthony Carrano, Ron Paladino and Lucy Arecco. Absent was Brian Forschino.
The meeting was called to order by Co- President, Gay Mac Leod, at 7:35 PM. Gay said that Rebecca had resigned from the Board. This is quite a loss for the Association. We are fortunate that Valerie will still be able to do our website work as she has done in the past.
The Minutes of the July meeting were discussed and unanimously accepted.
Ken passed out reimbursement checks for expenses incurred by Board members preparing for Family Fun Day. The net cost of Family fun day was $964.00. The total expenses were $1,460.79. We took in $501.00 from the sale of tickets and $80 for two memberships. Linda and Gay expressed concern over finances as the Newsletter, Annual meeting, and deposit to Dolce will have to be paid for soon.
Everyone agreed that overall Family Day was a successful event. However, there were some changes suggested. Next time it should cover a shorter time period because few people were there at the end. The Ice Cream truck was a disappointment. Next time we need to explore another vender or do our own ice cream. The insurance man who offered ID’s for children was a great success and the fire truck and bouncy house were real hits. The face painting was also very popular and beautiful, so we should not have had that free. We need a really visible sign for the games and we need to put them near the dogs next time. We also need tables and chairs so that people can sit down and eat. Fortunately, the weather was perfect. Linda and Gay thanked the Board members for their hard work and cooperation.
Ken reported on the Oak Hills meeting. He said everything seems to be going well.
Linda reminded us that we must get permission to use Fox Run again before we can start to have our meetings there in the fall. Anthony said he would take care of the paper work and follow through with the appropriate authorities at City Hall.
Linda spoke about the time and energy she and Gay put into a letter on the Mosque. In the end, it was not sent because we all could not agree on the letter.
Gay announced that the Annual Meeting would be held on October 5th from 2 to 5. However, Dolce is too expensive and Oak Hills has not responded to our request. After some discussion the Board decided to hold the meeting at Fox Run School on a week night. The date will be Thursday, October 9th from 7:00 to 9:00. Linda will follow through with Jim Martinez to get permission to use the cafeteria on that date and Gay will contact the politicians and the group planning to construct the new mall for a presentation.
Gay and Linda discussed the Newsletter and emphasized that it needs to be completed in a few weeks. The President’s letter and an article about the scholarship winners are almost ready. However, we need more articles and we need ads. Gay will call the people who advertised last year. Anthony said he would get some ads and encouraged others to do so as well. The Newsletter needs to be sent out well before the Annual Meeting so we have a time issue here.
The Board then discussed the fact that Gay, Galen, Ron, and Linda will be off the Board next year. New Officers need to be elected. Those left on the Board will be Anthony, Ken, Brian, and Lucy. Both Anthony and Ken expressed interest in being president or vice president. Brian was discussed as treasurer and Lucy said she would be secretary. Elections of officers will take place before the Annual Meeting and will be announced there. Galen is head of the Nominating Committee and will contact all those who will remain on the Board next year. The election will need to be held at the September Board meeting.
Anthony brought up that Dolce had amplified music outside during an event and that is against its zoning permit. If it happens again, we will need to discuss how to respond.
The meeting was adjourned at 8:50.